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Data Governance & Security Standards

Security, Privacy
& Data Governance Policy.

Defines the technical security baseline, privacy principles, RBAC authorization, immutable audit logging, automated backup routines, and regulatory compliance standards for SOPPA.

Security Objectives Privacy Policy & Terms Technical Controls
Sections 1 & 2

Core Security Objectives

Five foundational objectives protecting member credentials, institutional records, fellowship e-logbooks, and portal operations.

Confidentiality

Protect sensitive physician, fellow and institutional information.

Access Prevention

Block unauthorized entry & privilege escalation attempts.

Data Integrity

Prevent tamper, accidental corruption or unverified edits.

Service Availability

Ensure high uptime & DDoS resilience for all users.

Full Auditability

Maintain immutable logs of all administrative actions.

Policy Standard

Authentication Controls

  • Secure portal login for members, directors & admins
  • Enforced strong password policy (min 10 chars, complexity)
  • Password reset via verified email tokens (15-min expiry)
  • Roadmap support for Two-Factor Authentication (2FA)
Policy Standard

RBAC Authorisation

  • Role-Based Access Control (Member, Fellow, Director, Admin)
  • Least-privilege access enforced across all API endpoints
  • Strict separation between Secretariat & Executive roles
  • No access to restricted manual modules without authorization
Policy Standard

Data Protection & Encryption

  • Mandatory HTTPS / TLS 1.3 across all pages & endpoints
  • Argon2id / Bcrypt password hashing with high salt
  • Encrypted DB connections & secure parameterised queries
  • OWASP Top 10 mitigation (SQLi, XSS, CSRF protection)
Official Policy Release

SOPPA Data Privacy Policy & Terms of Use

SOPPA respects user privacy and enforces transparent data governance protocols. Personal data collected via portal forms, membership registrations or fellowship logbooks is utilized strictly for credential verification, academic administration, and official communication.

Consent Framework

Explicit consent collected prior to processing any personal or institutional data.

Communication Preference

Users maintain full control over email notifications and directory visibility.

Authorized Display

Personal information displayed publicly only when explicitly authorized.

Sections 7 & 8

Audit Trail & Backup Mechanisms

  • Audit Logging: All administrative status changes, approvals & logins logged with immutable timestamps.
  • Automated Backups: Daily automated database & document backups to encrypted off-site storage.
  • Disaster Recovery: Periodic restore testing & documented DR procedures.
  • Retention Policy: Configurable backup retention cycle with 30-day snapshot history.
Sections 9 & 10

Operational Guidelines & Legal Compliance

  • No Permanent Hard Deletes: Critical records soft-deleted / archived to protect audit trails.
  • Log Retention: Security & access logs retained for minimum 24 months.
  • Regulatory Alignment: Designed to comply with Indian Information Technology Act 2000 & SPDI Rules.
  • Access Audits: Administrator access privileges reviewed quarterly by Executive Committee.
Security Governance

Security Controls & Data Governance Baseline

Implementation standards and compliance controls safeguarding user privacy and data security.

CORE SECURITY CONTROLS

Standard Encryption & Access Controls

TLS 1.3 encryption, Bcrypt password hashing, Role-Based Access Controls (RBAC), daily automated backups, and full privacy compliance.

ADVANCED PROTECTION

Enterprise Security Suite

Single Sign-On (SSO), hardware token support, automated intrusion monitoring, and continuous third-party vulnerability audits.

Security Compliance & Privacy Audit Checklist

Secure Authentication & Password Reset
Role-Based Authorization Enforced
Encrypted TLS 1.3 Communications
Immutable Admin Audit Logging
Automated Daily Off-Site Backups
Privacy & Communication Consent Controls