SOPPA
To standardise how fellow progress is monitored, how difficulties are managed objectively, and how successful completion of fellowship is determined across all accredited institutions.
Applicable to all fellows enrolled in SOPPA-accredited fellowship programmes, faculty mentors, fellowship directors, and institutional review committees.
Core mandatory standards required for a fellow to advance through fellowship phases.
Full completion of all mandatory clinical rotations and specialty attachments as per curriculum timetable.
Minimum threshold attendance in academic sessions, case discussions, journal clubs, and grand rounds.
Satisfactory workplace-based assessments (DOPS, Mini-CEX, CbD) recorded by core faculty.
Up-to-date digital logbook, case entries, and reflective portfolio validated monthly by mentor.
Adherence to institutional ethics, professional conduct standards, and patient safety protocols.
Active participation in clinical research projects, audit, or quality improvement initiatives.
Continuous logbook, portfolio and feedback check recorded monthly.
Quarterly formal progression check and sign-off by Director.
Structured mid-programme evaluation for continuation eligibility.
Objective documentation if minimum standards are unmet.
Individualized support & monitoring plan triggered where required.
Verification of all requirements prior to final fellowship certification.
Concerns documented objectively with specific assessment data and feedback.
Formal meeting conducted between fellow, mentor, and Fellowship Director.
Structured remediation plan issued with specific goals and time-bound targets.
Enhanced clinical supervision and dedicated mentoring during remediation.
Formal evaluation conducted at the end of the remediation period.
Further administrative or committee action taken if objectives remain unmet.
Defined governance responsibilities across all stakeholders in the fellowship ecosystem.
These fellowship progression guidelines are reviewed annually by the SOPPA Fellowship Committee to ensure continuous quality improvement and regulatory alignment.