SOPPA
This chapter establishes standards for mentorship, professional behaviour and feedback within accredited fellowship programmes. The objective is to create a supportive educational culture that promotes continuous professional growth while maintaining uncompromising standards of patient care and safety.
Each fellow shall be assigned a primary mentor at the start of training.
The mentor should normally remain unchanged throughout training unless circumstances require reassignment.
Each mentor should supervise only a manageable number of fellows to ensure high-quality oversight.
Mentorship meetings must occur at predefined intervals and be formally documented.
Faculty shall model ethical and professional conduct in all clinical and academic settings.
Respectful communication is mandatory across all clinical teams, trainees, and staff.
Discrimination, harassment or intimidation are strictly unacceptable.
Conflicts should be addressed promptly through established institutional processes.
Educational concerns should be identified early before formal assessment milestones.
An individual learning plan shall be prepared with targeted objectives where required.
Progress reviews shall occur at pre-agreed intervals during remediation.
Successful completion of remediation must be formally documented.
Do fellows know clearly who their mentor is?
Are mentorship meetings regularly documented?
Is feedback regular, specific, and constructive?
Are professionalism concerns managed appropriately?
Is there empirical evidence that mentoring improves educational outcomes?
Active pairing records & fellow ratios
Date-stamped meeting notes & goal reviews
Structured feedback forms with fellow response capability
Restricted role-based access for sensitive documentation
Automated notifications when mentor reviews are overdue